Operation
Where the linen moves
Collection at the hospital, weighing in the dirty area, washing recorded by cycle, weighing in the clean area, signed delivery. Every movement with timestamp, operator and machine.
Product
From collection to invoice, in a single system.
Cleanifly covers the full cycle of hospital and industrial laundry — from collection at the hospital to the end-of-month invoice. No paper between steps. No spreadsheet crossing data. No notebook holding what matters.
Three connected areas. One source of truth.
The information entered at collection is the same that appears on the invoice and the same that the hospital reads on the portal. No rework, no retyping.
Management
Where the number becomes decision
Active contract, calculated soiling, invoice generated from weighing data, reports and indicators in real time. The weighing data feeds billing with no rework.
Client
Where the hospital serves itself
The client accesses collections, deliveries, invoices and contract through the portal. Structured feedback, separate login, mobile-first. Your team stops being a hotline.
Four areas. Twelve modules. One system.
Operation
The physical journey of every kilogram of linen.
From collection at the hospital to the return delivery. Every movement is recorded with timestamp, operator and machine. The operation happens on the shop floor and becomes visible on the screen.
Collection and weighing
Digital delivery slip with on-the-spot signature. Weighing in dirty and clean areas, with soiling calculated by contract and tolerance validated automatically.
- Tablet in the truck
- Integrated scale
- Soiling by contract
- Tolerance validated
Washing and production
Cycle recorded by machine, program, temperature and time. Traceability from kilogram to item, from receipt to delivery.
- Cycle per machine
- Program and temperature
- Linked to batch
- End-to-end traceability
Delivery and verification
Full delivery or partial rounds, with clean weight recorded, digital receipt and signature. Every kilogram delivered is traceable.
- Partial or full
- Clean weight recorded
- Digital receipt
- Signature in the app
Pending items and rewash
Collections sent back for reprocessing — recorded with root cause, linked to the client, the machine and the program. The hidden cost becomes visible.
- Root cause
- Rate per client
- Pending queue
- Recurrence flagged
Management
What becomes revenue and what becomes decision.
The contract is the source of truth for billing. Reports are the source of truth for the operation. The two talk to each other — change the contract, the next invoice knows; change the report, the manager decides.
Contracts and billing
Three models in the same system: by kg (with soiling), by item (with date-versioned table) and fixed monthly value. A price change does not rewrite past invoices.
- kg, items or fixed
- Versioned price table
- Multiple invoices/month
- Export PDF and XLSX
Expenses
Operational accounts payable — supplier, due date, recurrence, category. Expense matched with revenue per client becomes real margin, not an estimate.
- Accounts payable
- Recurrence
- Category and supplier
- Real margin per client
Reports and indicators
Collected and delivered volume, average soiling per client, rewash rate, cost per kg. Filters by shift (morning 7am–7pm and night 7pm–7am). Direct export.
- Collected vs delivered
- Soiling by client
- Rewash rate
- Filter by shift
Audit and history
Every configuration change (soiling, price, parameter) is recorded with date, user and previous value. The system answers when the auditor asks.
- Configuration history
- Searchable
- Export for auditor
- ANVISA tolerance
Client
The hospital stops calling you.
The hospital accesses what it needs through the portal — collections, deliveries, invoices, contract. Your operations team stops being a customer service hotline and goes back to the operation.
Client portal
The hospital accesses collections, deliveries, invoices, the active contract and dashboards. Includes structured feedback, separate login and mobile-responsive layout.
- Collections and invoices
- Contract and history
- Two-way feedback
- Mobile (PWA)
Structured feedback
The hospital files feedback through the portal, your team replies with a notification bell. Complaints become history, not loose WhatsApp threads.
- Traceable per client
- Notification bell
- Date and owner
- Handling history
Records and data
The foundation that holds everything together.
Before collecting, weighing and billing, the system needs to know who your clients are, what is in the linen catalog and who operates. This is where master data lives — and the entry point for those leaving spreadsheets behind.
Centralized records
Clients, contracts, linen catalog, employees, fleet and users — in one place. A change here propagates to collection, invoice and report, with no rework.
- Clients and contracts
- Linen catalog
- Employees and fleet
- Granular permissions
Migration and import
Leave the spreadsheet without losing history. Batch import from Excel, with smart column mapping and bulk data validation.
- Excel batch import
- Column mapping
- Bulk validation
- No operation downtime
Real production
350+ tons/month
processed in Cleanifly today, at the largest hospital laundry in southern Brazil.
Talks to the equipment that is already there.
No swapping the scale, no buying proprietary tablets, no vendor lock-in. Cleanifly fits the equipment your operation already runs.
Industrial scales
Direct reading from the scale already on the floor
Serial and USB ports. Flexible brand and model. The weight enters the system without retyping — the end of transcription errors.
Thermal printers
Slip printed on the spot, in the truck
ESC/POS standard. The driver leaves with the physical receipt in hand — the hospital signs and the digital record closes in parallel.
Field tablets
Works offline. Syncs on reconnect
Installable PWA. The operator works in the basement with no signal, records the collection, and the system reconciles on its own when coverage returns.
Fiscal system
Export to any fiscal ERP
PDF and XLSX invoice ready for Omie, Bling, Domínio or your internal system. No vendor lock-in.
30 minutes. Real data. No mockup.
The demo runs with the operation you actually run, not a slide deck. We swap the spreadsheet for the system and show how your monthly close would look.